The chair stays full. The front desk stops drowning.
AI automation for dental practices
Hygiene recall, new-patient calls, and insurance questions pile up between patients. We draft the replies and the schedule changes. Your team still confirms anything that changes a chart or a bill.
The phone rings during a procedure
A new-patient call that goes to voicemail often books somewhere else. The front desk cannot pick up while they are checking someone out.
Recall is a list, not a conversation
Hygiene due dates live in the practice system. Turning them into a booked visit still takes a person and a phone.
Insurance questions stall the schedule
“Do you take my plan?” is a lookup, not a clinical decision, but it still consumes the same desk as treatment questions.
What we automate first
After-hours new-patient intake
A receptionist workflow captures the reason for the visit, preferred times, and insurance name, then hands a complete note to the desk in the morning.
Recall outreach drafts
The system drafts the text or email from the due list. A person sends it, or a rule sends only the messages you have already approved.
Insurance FAQ with a handoff
Common plan questions get a drafted answer from your fee sheet. Anything about treatment or a balance goes to a person.
Nothing writes into the chart or quotes a clinical plan without a person on your team confirming it.
What we will not automate
- •Clinical diagnoses
- •Unreviewed chart notes
- •Balance negotiations
A free 30-minute call, then a Payback Audit (1–2 weeks), then a build if you want one. Your build quote includes a written timeline and support period. Before we change anything, we measure how long the task takes today, so you can see what changed.
Health-related businesses should talk with us on the free call about their privacy requirements before sharing any patient information.
Example only. Not a real client.
The sample plan shows the shape of a Payback Plan. Your numbers will be yours.
The Payback Audit is $1,500. The fee is fully credited toward any build started within 60 days.
Satisfaction guarantee: If you don't think your Payback Plan was worth the fee, tell us within 14 days of your readout call and we'll refund the full $1,500, no questions asked, and you keep the plan. If you instead apply the fee as a credit toward a build within 60 days, the refund no longer applies.
“Is this a replacement for our front desk?”
No. The desk still owns the schedule and the chart. The workflow covers the calls that arrive when nobody can pick up, and drafts the routine replies your team already sends.
“Do you claim the practice is HIPAA compliant because it uses this?”
No. We do not certify HIPAA compliance. Your practice still owns its policies.
“Will it work with our practice software?”
The audit names the system you already use and whether the first workflow can sit beside it (email, text, phone) or needs a deeper connection. We do not rip out the system of record in week one.
Price the calls you are missing.
The Payback Audit counts the new-patient and recall work before you buy a phone bot.